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Posted: Thursday, May 4, 2017 4:17 PM

Job Description ADMINISTRATIVE ASSISTANT II, Technology Licensing Office (TLO), to an extremely busy administrative office which manages the intellectual property of MIT. Will greet visitors and answer and direct all telephone calls, enter all new technology disclosures into a complex database system, maintain the reception area, and report building or equipment operations problems. The responsibilities include opening, sorting, and labeling documents and directing all mail in a timely manner to the appropriate staff member, including patent prosecution correspondence; maintaining a docketing system to secure missing information in relationship to new case files; managing the scheduling of conference rooms; maintaining the check ledger; providing backup support to director's administrative assistant and file coordinator as needed; ordering TLO forms and publications; managing office subscriptions; and handling other projects as assigned. Job Requirements REQUIRED: at least three years of relevant experience; meticulous attention to detail and accuracy; excellent customer service skills; outstanding telephone and communication skills, including the ability to take clear and concise messages; comfort with substantial telephone volume and in-person visitors and the occasional impatient caller; ability to manage daily responsibilities in a prompt and timely fashion and to quickly comprehend complex and detailed materials and processes; strong computer skills that include database, spreadsheet, and word processing experience; and a thorough understanding of data nuance. Seek an extremely well organized self-starter who is able to shift priorities, multitask, and meet daily deadlines in a frequently chaotic environment. Must enjoy working both independently and in a team-oriented setting. A bachelor's degree is preferred. Job #14748-5 5/5/17 MIT is an equal employment opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, sex, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, ancestry, or national or ethnic origin. *Job Number:* 14748 *Functional Area:* Office Support *Department:* Technology Licensing Office *School Area:* Office of Provost *Employment Type:* Full-Time *Employment Category:* Non-Exempt *Visa Sponsorship Available:* No *Schedule:* M-F, 8:30 AM - 5:30 PM


• Location: Boston

• Post ID: 40163128 boston is an interactive computer service that enables access by multiple users and should not be treated as the publisher or speaker of any information provided by another information content provider. © 2017