Posted: Thursday, May 4, 2017 3:53 PM
Auto req ID 42468BR Business Title Administrative Assistant, West Coast Office School/Unit Alumni Affairs and Development Sub-Unit Location USA - CA - San Francisco Job Function Alumni Affairs and Development General Administration Time Status Full-time Department Alumni Affairs & Development Salary Grade 053 Union 96 - Non-Union, Out of Area Duties & Responsibilities Summary:Harvard University's West Coast office of Alumni Affairs and Development (AA&D) is the hub of all Harvard fundraising and alumni engagement activity in the western United States. Located in downtown San Francisco, the office aims to foster a philanthropic community in the region to support the vital and enduring teaching, learning, and research mission of Harvard's Faculty of Arts and Sciences. Position Overview:Working in the FAS development office, this position is responsible for performing a variety of complex administrative activities related to major gift fundraising efforts. S/he reports to two Regional Directors of Capital Giving, and supports these officers in all aspects of their day-to-day work. S/he excels at handling multiple tasks, anticipates and proactively resolves problems, is a team player, and is flexible and adaptable. This individual maintains excellent customer service both internally and externally and works closely with the University Development Office, Harvard College Fund, Recording Secretary's Office, Budget and other University-wide departments.Principal Duties and Responsibilities (Essential Functions*):Provides customer service to internal staff members and external clients such as donors, alumni, and parents. Assists with coordination of outreach and scheduling of prospect meetings. Compiles and prepares necessary meeting materials, which may include briefings for the President, Dean, Provost, Faculty and other staff.Aids in the timely completion of follow up after prospect interactions, including the submission of trip reports and facilitation of next steps. Maintains and updates data frequently in an effort to accurately reflect both individual and institutional fundraising progress, including the creation of reports for strategic purposes. Other administrative duties include the handling of all travel arrangements, calendar maintenance, and production of detailed expense reports.Additional responsibilities as needed, which may include special projects unique to each officer such as the oversight of regional committees, administrator pipelines, or event planning. Basic Qualifications * Minimum of 1 year of prior administrative or office experience required.* Excellent computer skills; experience with Microsoft Office, including Outlook, Windows, Excel and Word. Additional Qualifications * Bachelor's degree at an accredited university preferred* Must be highly organized, detail-oriented, and have strong interpersonal and communication skills.* Must be a professional, pro-active, collaborative, conscientious, and results-oriented individual.* Must demonstrate the ability to innovate, think strategically and conceptually, and display good, sound judgment.* Prior database experience preferred. Additional Information Please include a cover letter with your application.Skills testing may be a component of the interview process for this position.The department of Alumni Affairs and Development at Harvard University is committed to diversity. We welcome applicants who bring varied experience, thought, and practice to the department's mission to maintain and enhance an engaged community of alumni and friends worldwide and to lead the University's fundraising efforts.Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.Harvard University Benefits PackageVacation/Sick/Personal/Holidays: Harvard offers 3 (union roles) - 4 (exempt) weeks paid vacation, a paid holiday break between Christmas and New Year's Day, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days each year.Medical/Dental/Vision Benefit: Harvard offers a variety of excellent medical, dental, and vision plans which all begin on the first day of employment.Retirement: University-funded retirement plan with full vesting after 3 years of service.Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted study options through participating Harvard Graduate Schools.Transportation: Harvard offers a 50% discounted MBTA pass as well as parking options to assist employees in their daily commute to campus.Wellness Options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation, and complimentary health services. There are also fee-based athletic facility memberships available at various locations around the university for employees. Pre-Employment Screening Education Identity EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation or any other characteristic protected by law.
• Location: Boston
• Post ID: 40164043 boston