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Posted: Thursday, February 23, 2017 10:44 PM

*Launch Your Career at Liberty Mutual Insurance - A Fortune 100 Company!*Provides administrative support for one or more executives while exercising confidentiality, tact and diplomacy. Manages executive calendars, coordinates and optimizes executive travel plans, prepares materials for meetings, triages phone calls, voice mails and e-mails, and helps to keep the executive(s) on schedule. Essence of the role is to enable the executive(s) supported to be more productive with their time and to work as efficiently and effectively as possible. This level makes decisions with minimal direction, recommendations are typically accepted by the executive(s), and is able to quickly adapt to changing priorities.*Responsibilities:** Identifies the preferred method of support for assigned executives and appropriately accommodates the working style. Partners with executive(s) to help them be more efficient and effective with their time, consistently maintaining strong communication.* Assists executive(s) in calendar planning. Acts as a gatekeeper to include prioritization of meetings and managing scheduling conflicts. Keeps the executive(s) informed of changes.* Assists the executive(s) with preparing for meetings, to include preparing materials, obtaining materials in advance, distributing materials, and keeping the executive on schedule. Obtains appropriate support for virtual attendees as we as various media needs and other logistics.* Provides phone coverage and screens/triages calls and voice mail. Greets and assists planned guests and manages unannounced visitors.* Optimizes travel arrangements (transportation, accommodations, agenda) based on the executive's travel needs and preferences. Manages complex itineraries, to include any changes. Enables remote decision-making. Processes related expenses.* Coordinates and/or assists with team meetings (staff meetings, all-hands meetings, quarterly on-sites/off-sites, team gatherings, etc.) May assist with event planning.* Prepares, updates and organizes information for inclusion in huddle boards, reports, correspondence, presentations, budgets, etc. Edits documents for accuracy, format and arrangement of material.* Sorts, screens and distributes incoming and outgoing mail for the executive(s). May highlight particular information of interest and/or curate reading material.* Assists in keeping the executive(s) well organized, to include online retrieval and archiving of documents as well as supporting the Company's records and retention schedule.*Qualifications:** Knowledge of administrative procedures, software applications (such as Microsoft Office Word, Excel, PowerPoint, etc.) records management systems, and other business procedures and terminology.* Excellent organizational skills, time management skills and attention to detail, to include anticipating needs and being proactive* Displays high degree of professionalism in order to maintain confidential information, deal with people tactfully, and help establish strong relationships and positive communication* Associate`s degree (or equivalent)* 5 years of relevant administrative experience, to include prior experience providing support at the management level.Benefits:We recognize that talented people are attracted to companies that provide competitive pay, comprehensive benefits packages and outstanding advancement opportunities. For this reason we offer a Comprehensive Benefits Plan that includes the following*:** 401K and Company paid pension plan* Medical coverage* Dental coverage* Paid time-off* Pay-for-Performance* Discounts on automobile and homeowner's insurance* Discount fitness memberships* Flexible spending accounts* Tuition reimbursement* Vision care coverage* Work/Life resources* Credit Union membership* Employee and Dependent life insurance* Disability insurance* Accidental death & dismemberment insurance*Overview:*At Liberty Mutual, we give motivated, accomplished professionals the opportunity to help us redefine what insurance means; to work for a global leader with a deep sense of humanity and a focus on improving and protecting everyday lives. We create an inspired, collaborative environment, where people can take ownership of their work; push breakthrough ideas; and feel confident that their contributions will be valued and their growth championed.We're dedicated to doing the right thing for our employees, because we know that their fulfillment and success leads us to great places. Life. Happiness. Innovation. Impact. Advancement. Whatever their pursuit, talented people find their path at Liberty Mutual.* Job:** **Administrative Services Title:** *Executive Assistant, Commercial Insurance Location:** *MA-Boston Requisition ID:** *82827*

Source: http://www.juju.com/jad/000000005jwmv2?partnerid=af0e5911314cbc501beebaca7889739d&exported=True&hosted_timestamp=0042a345f27ac5dcad3ace1b503a29eda4a2ab13077399c8a74935a5bce51022


• Location: Boston

• Post ID: 38499434 boston
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