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Posted: Tuesday, February 20, 2018 12:20 AM


About the Job

Our client in Waltham, MA, who is in the non profit sector, is looking for an office coordinator.

This full-time, non-exempt position reports to the Chief of Staff/Director of Operations and is responsible for general office administration and coordination, general maintenance of all office equipment and technology, data entry, and supporting staff with projects, including administrative support to the president, board of directors, membership manager, education manager and marketing manager. The position is also responsible for coordinating logistical operations, registrations for events, production and distribution of products and services and coordinating and conducting mailings.

Responsibilities and Duties

Coordinates all administrative aspects of office operations including, but not limited to:
Answer the main phone line and handle all incoming calls, inquiries, complaints and concerns
Order supplies and monitor office inventory on a regular basis
Oversee maintenance of all office and computer equipment
Manage and coordinate all incoming mail as well as execute outgoing mass mailings (mail merge)
Provide clerical support to president and board of directors
Provide administrative and logistical support before, during and after all association events including: educational programs, networking events, advocacy days, annual conference and trade show, annual dinner and others as determined by Mass-ALA management
Coordinate and handle for all of the staff logistical operations for:
Registrations for all events, products and services
Contracts and logistics for all speakers, attendees, vendors at event venues
Data entry and maintenance of database to keep information accurate
Assist with website content development and implementation
Other duties may be assigned as needed
Qualifications and Skills

Working hours: 8-5

Qualifications and Skills

At least two years' work experience and an Associate's degree or equivalent experience are required.
Must be a self-starter who is able to work in a fast-paced environment and multitask effectively. Strong verbal and written communication, organizational and customer service skills are essential. Planning, organizing and multitasking are a must for this complex, multi-layered environment. Attention to detail and a high level of accuracy are expected. We are a small office and being self-sufficient and proactive is a must.
Demonstrated, provable proficiency in working with all Microsoft Office products is a must, especially Excel & Word is required. Experience with data entry, database management, mail merges and other technical
skills is preferred.

This is a one month temp role which would convert quickly to a permanent position, if the talent works out!

Full time Pay: Upper $40K's

Please email your resume to or call at 781-273-1472!

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• Location: Boston, Waltham, MA

• Post ID: 54758652 boston is an interactive computer service that enables access by multiple users and should not be treated as the publisher or speaker of any information provided by another information content provider. © 2018