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Posted: Tuesday, May 9, 2017 2:47 PM

We are currently working with a nonprofit organization in downtown Boston seeking an Office Manager. You will report to the Executive Director but will work with all employees and volunteers located at the main office and at one off-site location. * Serve as receptionist and welcome visitors.* Manage office systems, including office supplies and procurement* Update and utilize organization-wide databases, prepare mailings. * Provide administrative support on a limited basis to executive director and other staff. * Maintain organization records via electronic and paper filing system, including archive files* Handle insurance policy renewals and other contracts* Interface with all vendors* Provide basic technical and computer support to staff * Manage relationship with IT and phone consultants* Manage phone equipment (setting up mailboxes, administering the mailboxes, etc.) and network copier/printer* Prepare payroll, process checks, maintain financial filing system, monitor bill payments* Provide monthly financial reports to Executive Director and Financial Administrator* Handle invoicing, accounts payable and accounts receivable* Process payment requests and expense forms, timesheet information, records management* Prepare documents for Audit* Other duties, as required Qualifications: Minimum high school or associate's degree or equivalent, 3+ years of experience in an office setting, non-profit experience a plus. Knowledge of bookkeeping accounting and proficiency in QuickBooks required. Proficiency in MS Office (MS Word, Excel, Outlook, Publisher, Power Point) required, as well as experience with Access or CRM (donor management) database; Apple computer experience a plus. Able to handle confidential information with high level of discretion and professionalism. Bi-lingual proficiency a plus Company Description: Since 1989 ACE Employment Services Inc. has been matching top talent to companies hiring across Massachusetts.


• Location: Boston

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